{"id":1090,"date":"2019-02-12T21:00:03","date_gmt":"2019-02-13T02:00:03","guid":{"rendered":"https:\/\/www.techsolutionsinc.com\/blog\/tidy-it-emails-chats-and-files-in-one-app\/"},"modified":"2022-03-02T08:41:51","modified_gmt":"2022-03-02T13:41:51","slug":"tidy-it-emails-chats-and-files-in-one-app","status":"publish","type":"post","link":"https:\/\/www.techsolutionsinc.com\/blog\/tidy-it-emails-chats-and-files-in-one-app\/","title":{"rendered":"Tidy IT: emails, chats, and files in one app"},"content":{"rendered":"<p><span style=\"font-weight: 400;\"><img decoding=\"async\" class=\"alignleft size-full wp-image-31688\" src=\"https:\/\/www.techsolutionsinc.com\/wp-content\/uploads\/2021\/11\/2017December26Office_C.png\" alt=\"\" width=\"170\" height=\"170\" \/>It can be overwhelming to have several windows pulled up to manage your email, company chats, and any cloud storage that isn\u2019t compatible with your inbox. Microsoft Teams helps streamline the basic necessities of office work to help you overcome the tedium of multitasking. <\/span><\/p>\n<p>The convenience of chat apps has enabled workers to cut down on time spent away from their workspace to quickly exchange information with colleagues. And work-related software isn\u2019t just becoming more mobile, it\u2019s also getting more user-friendly, with apps like Microsoft Teams bringing together several different platforms. Here\u2019s how you can use that to your advantage:<\/p>\n<h3>Use SharePoint to store and share files<\/h3>\n<p>You might already be using SharePoint to store files and collaborate with your teammates. But did you know that in every Teams channel, you can click the <em>Files<\/em> tab to share files from SharePoint with team members? You can also access SharePoint files that are already shared in the channel and use Office Online or Office Desktop to collaborate on those files.<\/p>\n<h3>Forward emails into a channel<\/h3>\n<p>You get countless emails every day, many of which might be lost in your inboxes. Fortunately, Microsoft makes it easy to forward any email message from Outlook to a channel in Teams so they show up in both platforms. Just click the ellipsis next to any channel name and select <em>Get email address<\/em>. This generates an email address for the channel, which you can copy and use to forward files, documents, and messages.<\/p>\n<h3>Stick with a few groups<\/h3>\n<p>While you can create as many groups within your organization as you like, going overboard can result in a cluttered messaging interface that overwhelms team members. We recommend you create groups based on the number of projects and team members involved; you can always add more if necessary.<\/p>\n<h3>Set up audio conferencing<\/h3>\n<p>Teams lets you host voice meetings with groups or with just one team member. This is particularly useful when communicating with remote workers or clients, in which case you can give them guest access to your Teams channel. Guest access ensures they\u2019re able to communicate, but unable to view private information.<\/p>\n<h3>Test communication strategies<\/h3>\n<p>Just because some of the features in Teams overlap with other Microsoft platforms, such as Yammer and Skype for Business, doesn\u2019t mean they\u2019re all redundant. Think of it as a chance to test different communication strategies to find out what works best for you. For instance, if most of your clients have a Skype ID, you can use Skype for client calls and Teams for internal calls.<\/p>\n<h3>Share conversations with new team members<\/h3>\n<p>Teams makes onboarding new hires easy. Rather than forwarding numerous emails and documents to new employees, you can use Teams to share past conversations and projects with them. This enables everyone to catch up without having to deal with cumbersome documents.<\/p>\n<p><em>Microsoft Teams and other Office solutions are equipped with plenty of useful features that can take some time to master. But by taking advantage of these tools, you\u2019ll be able to save time and maximize efficiency, all without having to spend a dime. If you have any questions about Microsoft Office and how it can benefit your business, don\u2019t hesitate to give us a call.<\/em><\/p>\n<div class=\"autoblogfoot\">Published with permission from TechAdvisory.org. <a href=\"https:\/\/www.techadvisory.org\/2019\/02\/tidy-it-emails-chats-and-files-in-one-app\/\">Source.<\/a><\/div><\/p>\n","protected":false},"excerpt":{"rendered":"<p>It can be overwhelming to have several windows pulled up to manage your email, company chats, and any cloud storage that isn\u2019t compatible with your inbox. Microsoft Teams helps streamline the basic necessities of office work to help you overcome the tedium of multitasking. The convenience of chat apps has enabled workers to cut down [&hellip;]<\/p>\n","protected":false},"author":53,"featured_media":1092,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[69],"tags":[981,614,982,983,245,247,196,454],"class_list":["post-1090","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-office","tag-2019february12office_a","tag-business-communication","tag-group-chat","tag-microsoft-chat","tag-microsoft-teams","tag-office-365","tag-outlook","tag-sharepoint"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Tidy IT: emails, chats, and files in one app<\/title>\n<meta name=\"robots\" content=\"noindex, follow\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Tidy IT: emails, chats, and files in one app\" \/>\n<meta property=\"og:description\" content=\"It can be overwhelming to have several windows pulled up to manage your email, company chats, and any cloud storage that isn\u2019t compatible with your inbox. 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The convenience of chat apps has enabled workers to cut down [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.techsolutionsinc.com\/blog\/tidy-it-emails-chats-and-files-in-one-app\/\" \/>\n<meta property=\"og:site_name\" content=\"TechSolutions, Inc.\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/TechSolutionsIncDE\/\" \/>\n<meta property=\"article:published_time\" content=\"2019-02-13T02:00:03+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-03-02T13:41:51+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.techsolutionsinc.com\/wp-content\/uploads\/2021\/11\/2017December26Office_C_PH.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"900\" \/>\n\t<meta property=\"og:image:height\" content=\"300\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"TechSolutions\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta 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